When it comes to keeping your home in order and your work life streamlined, organisation is paramount. This is especially the case if you work from home, either because you telecommute or because you run your own business.
In lieu of the physical distance between home and work, you need to make sure you compartmentalise the two as much as possible. Don’t sit at the dining table doing reports whilst munching on fish and chips, and don’t let the kids run ragged in the office if you need to catch up on admin work.
Of course, keeping a distinct line between the two is made much more difficult when you have files, important documents and who knows what else strewn across various surfaces in the home. You might be used to popping things down in the kitchen for “two minutes” or stacking “neat” piles in every available crevice by way of storage, but neither is a smart or useful way to do business.
To keep yourself properly organised, you need to start working from the bottom up. Organise the paperwork into files and put those files in designated storage spaces, and you will have done most of the hard work without even trying.
So let’s take a look at three of the top tricks for organising files and paperwork. The one you choose to implement will depend on the files you are organising, as well as your preferred working style. All three are well worth considering though.
Thanks to primary school teachings and the infamous alphabet song (sang to the tune of Twinkle Twinkle Little Star), thinking and organising alphabetically comes as second nature to us. You can organise clients by surname, partners and suppliers by business names, and who knows what else.
All you need is dividers for each letter and enough time to work out if Adams comes before Adamms, and you will be set. Just make you stay on top of things and put the right names in the right order; after all, the whole point is that you can just dive into the cabinet and know exactly where to find the file you need.
Another popular way to organise files is chronologically, especially in the business world, which revolves around numbers of every sort. Time and date is one way to go, especially if your paperwork revolves around calendar months or fiscal years and so on. If you don’t deal with dates as such, organise chronologically in terms of policy or account numbers.
Like the alphabet, numbers are something that come as second nature to us because we learn them and incorporate them into daily life from a very early age. One of the first concepts we grasp is how to count, so it makes sense that keeping things in numerical order will allow us to count out instinctively and locate what we need in an instant. This system does rely on you putting the files in the proper numerical place to start with though. Discover our vast range of home and office furniture right here.
Last but not least, you can organise your files colourfully. The brain responds to colours, particularly bright and vivid ones. If you must work with pastels then you can, but for instant recognition, you’d be better off with neon and rainbow colours.
Sticky dots or coloured files and clearly labelled categories will work a treat, and because colours are instantly distinguishable, without having to read or count, you will find that organising, putting away and finding files is a far more efficient (and colourful!) process.
By making sure everything has its place, and by having a system that means you know exactly where that place is, you will streamline your work day and keep the living areas free from unnecessary clutter. You will also find your life gets easier during office hours because you will have a real sense of order that not only keeps you sane, but keeps all of your work safe.
So start organising your files and get some structure to your home and office life now. There is really no excuse when there’s so much coordinating storage furniture available; whether you want a full set of our white office furniture or a few cabinets in a wood finish to match your desk, you’re spoilt for choice here at Piranha.