Office desks in the UK are often found in rows or pods, unless you are lucky enough to be able to lock yourself away in the privacy of a Piranha home office. However, companies are now taking the “close working quarters” to a new level, with an increased level of desk sharing or “hot-desking”.
Sharing a desk might sound straightforward enough, but sharing your space with someone else – be it in a behemoth of an office high rise or a cute and cosy home office – is a challenge.
To help your desk sharing go smoothly, here are some top tips for getting along with your desk buddy.
It doesn’t matter if you do it face to face over a coffee, via email or on the phone – you can even leave messages on post-it notes; the important thing is that you communicate with your desk buddy about the sharing schedule and any parameters.
You need to ensure you set some ground rules, like your preferences for the desk setup or your expectations in terms of cleanliness, tidiness and organisation. This will keep things fair because you will both be aware of each other’s requirements, what is to be left on the desk and what should be taken with you at the end of every day. For example, if you have a lot of gadgets and toys at work, don’t leave them to distract or get in the way of your desk buddy.
Anything you do leave behind should be allocated a space. You each need to pick where the pen pot goes, where you keep your Sudoku book and where your desk buddy keeps their stash of sweets. You will also need to decide what (if any) supplies are shared. Click here for maintenance free work spaces, storage desks and ergonomic chairs today!
Unless you have laptops of your own to take to and from work, it is likely you will have to share a computer, which means setting very simple and very clear ground rules. Be fair and sensible when it comes to the storage space you use, and do not abuse internet privileges in any way, shape or form. Also, be sure to keep all equipment in good condition by treating it gently and with respect, and if you share a printer, you should always check that the ink and paper are stocked up.
As far as possible, you should make sure you each have your own password protected logins, so you can retain some privacy (and accountability) in cyberspace.
Respect the Boundaries
Your desk needs to be Switzerland. Not only do both parties need to agree to the ground rules or certain terms and conditions; both parties must then go on to respect these boundaries all day, every day.
Follow the rules and try not to leave too big a mark on the desk; empty your bin, wipe down the surfaces, get rid of crumbs in the keyboard and greasy fingerprints on the monitor. You should always make sure you leave the desk tidy at the end of each day, with your work and documents put away, so you don’t take up any of your desk buddy’s space. Make sure you don’t take over the whole desk with personal pictures and knick-knacks either.
In short, always leave the desk, as you would like to find it.
Now these are just three top tips for desk sharing from piranhafurniture.com, but to really have the best experience, you and your desk-buddy will need to sit down and negotiate the terms. Once you come to a mutual agreement that suits both sets of needs and preferences, you will no doubt end up enjoying the desk share.